Executive Assistant sought to work with an innovative and dynamic CEO in the Indigenous education sector.

• Provide proactive executive, administrative and secretarial support to the CEO
• Ground-breaking concept – First Nations community education focus
• Work online from home – Part-time 0.6FTE

The Organisation

Our client is dedicated to providing opportunity and greater access for Indigenous students across Australia through an innovative model of secondary education. Federally funded and in partnership with local Indigenous communities, the organisation is building a network of fully residential schools on country based in remote Northern Australia. This pioneering approach offers Indigenous families the opportunity to access quality education on country and close to home and community, furthering the principle of self-determination as enshrined in the UN Declaration of the Rights of Indigenous Peoples.

The Role

The core responsibilities to be carried out by the Executive Assistant will include:

Diary and Appointment Management: Anticipating, prioritising and managing appointments with judicious use of insight into current and emerging commitments to safeguard the CEO’s time.
Meeting and Presentation Support: Anticipate and collate material for the CEO’s meetings and presentations, draft agendas and minute all ELT meetings.
First Point of Contact: Acting as the initial point of contact for appointments and screening incoming correspondence to minimise disruption.
Travel Coordination: Managing all travel and accommodation bookings and providing remote administrative support whilst the CEO is on site.
Administrative Duties: Undertaking activities such as minuting meetings, preparing company secretarial communications, Board and other Executive meeting preparation, preparing reports and briefs, and formatting presentations.
Corporate Governance: Maintaining corporate records and filing systems in compliance with legal requirements and Board practices, as well as supporting the Board when required.
Government and Stakeholder Engagement: Providing support in engagement with government and key stakeholders.

Company Secretarial Support:

• Preparing the annual calendar of Board meeting dates.
• Scheduling and managing arrangements for Board meetings, including liaising with the PA/EA’s of other Board members.
• Support the Company Secretary in preparing all relevant documentation for the Board (agendas, board packs, meeting minutes) and ensuring the timely, accurate distribution of board papers.
• Attend all Board meetings, taking and preparing minutes, and providing follow‐up support to the Board as required.
• Maintaining corporate records and filing systems in line with legal requirements and Board practices.
• Responsible for drafting external correspondence. This includes developing newsletters and marketing materials, as well as proofreading and refining documents prior to publication.

The Person

To be successful in securing this role, the successful candidate will:

• Have a long and stable work history providing high level EA support to senior executives.
• Demonstrate outstanding presentation and professional standards.
• Exhibit a customer-centric mindset, aiming to provide seamless administrative support to the CEO and Board.
• Possess strong skills in Microsoft Word, Excel, Teams, and PowerPoint.
• Be an exceptional communicator, both written and verbal.
• Demonstrate a high EQ. Be willing to take responsibility for your actions and be accountable for your performance.
• Be flexible in your approach to working hours, accommodating peaks and troughs depending on projects and the CEO’s location.
• Manage time and competing deadlines to a very high standard.

Working Hours & Flexibility

The role requires working online across 5 days per week but with flexible hours during the day to suit both the CEO and EA. The successful candidate must be prepared to adjust their schedule according to evolving business needs.

This role is ideally suited to an experienced EA with strong organisational skills, attention to detail and a self-starting work style. It will involve regular contact with external stakeholders and senior management, with a target commencement date of March 2025.

Due to Australian immigration regulations, applicants must be an Australian citizen, permanent resident or have full Australian work rights.

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people and people from diverse cultural backgrounds. Applicants will be required to provide a valid Working with Children Check (WWCC), all appointments are subject to child protection legislation and pre-employment screening.

To apply submit your cover letter and CV by clicking ‘Apply’ or send your CV to consultant@pacificsearch.com.au